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December 10, 2009 Regular Town Board Meeting
DECEMBER 10, 2009 REGULAR TOWN OF RICHMOND MEETING MINUTES
The meeting was called to order by Chairman Rehnelt. Present were
Supervisors Berquist, Knutson, Naser, & Volkert. Also Clerk Preece,
Treasurer Kelly, Planning Commission Chair Tom Derrick, Attorney Tim
Scott.
Other residents signed in were Jim Nelson and John Kelly.
The agenda was approved with 2 changes to placement on agenda, on a
motion by Volkert and second by Naser. With 2 changes to the Nov. 12
minutes and 2 also to the December 3 minutes, the minutes were
approved on motion by Naser and second by Knutson. The treasurer’s
report, after being read, was approved on a motion by Knutson and
second by Naser.
PUBLIC INPUT;
Randy suggested moving some of the landfill money to 6 month CD if
the town isn’t going to use it for 6 months or so. Knutson says that
at this time, there is very little difference in the interest rates.
Leon Kearns questioned using park fund money without authorization.
Tim talked about 3 options regarding the giving of money. This will
be an agenda item for January.
Randy says we need a new ladder now that the lights are in the
ceiling.
REPORTS;
1. Building Inspector/Permit Report—2 New Home permits, 1 window
replacement permit.
2. Animal Control—Todd reported 5 dog calls and 2 dog pickups.
3. Planning Commission-The Open House at WITC was a success, with more
people attending than anticipated. The last planning commission
meeting was primarily about the transportation section of the comp.
plan, and also a lot of discussion on economic development. The next
meeting is January 4, 2010.
4. GEN/Library--Hatfield Park was the main topic of discussion.
$74,000.00 has been previously given by the Town of Richmond.
5. Ambulance—Through September 30, 2009, the medicare reimbursement
has been $168,000.00. There is still talk of a new ambulance garage.
6. Landfill—A phone conference is set for Dec. 18, 2009 at 9:30 a.m.
regarding who will monitor the site.
7. WTA—The district meeting is March 26th, 2010 with board of revue
training offered at this meeting. We will sign up in January.
8. Transportation—Some storm/plowing calls were received after Dec. 9
storm. The TRIP application is in and there should be a decision on
Dec. 17, 2009.
9. Fire—No meeting
UNFINISHED BUSINESS
1. Road and Driveway Ordinances. There are some changes suggested
to these ordinances and after they are redone, they will first be
reviewed by the planning commission.
2. Set date for Impact Fee Ordinance. We have 68 miles of road in
Richmond Township with 26 miles available for upgrading using impact
fee funds, because of the impact of new development. Naser questioned
the costs per mile, Angela Popenhagen said they have been raised to
$139,000.00. There are different ways of calculating the costs of
roads, depending on if they need to be widened, how much traffic the
road bears, and whether or not just mill and grading can be used..
This impact fee ordinance should be updated every 3 years. Tim Scott
says there is a rational basis for this impact fee. Naser made the
motion to approve the needs assessment, as presented by Angela
Popenhagen, have the impact fee set at $2,000.00 and have Tim Scott
draft this ordinance, second by Knutson Motion carried. Rehnelt
motioned to have the public hearing on Feb.11, 2010, at 6 p.m.,
seconded by Knutson. Motion carried. The regular board meeting will
follow this public hearing.
3. Renovation Project/Payments. There was some misunderstanding
on the back portion of the town hall, which was done at a cost of
$1,500.00 Volkert thinks we should have a solid door there instead of
one with glass in it, as is the case now. Derrick recommends getting
a good steel door, not just the cheapest one available. Berquist
moved to approve this payment, seconded by Knutson. Motion carried.
We have gotten one bill from Pro Build and billing is done this way to
eliminate the sales tax for us. There was also some discussion on
notice board and where and how it will be put up; preferably by the
fence so people can see it. Todd will follow through on energy grants
with Focus on Energy.
4. 140th St.. The new agreement was discussed. The 2 sections in
question are # 7 and # 12. There had been discussion that grant money
had been applied for to cover these pathways. There has never been
any grant money applied for because of conflicts with Powers property.
Darren Powers wondered if his 3 driveways would stay where they are,
and the drawings show that they will. There was also a discussion with
Mr. Powers regarding the building of a retaining wall on the Powers
property to accommodate the pathway. Todd will have further
discussion regarding this and perhaps being able to use highway
grading instead.
A lengthy discussion followed on whether or not there would be
a legal description of the property involved in this project and
whether or not it would be recorded. Attorney Scott strongly
recommends that this be done. Therefore in no.12, the language will
change thusly; city to township in first line of sentence and city to
township and township to city in 4th line. In No. 7, the following
language will be added. After “by any means”, add ‘for road
improvement , including but not limited to curb and gutter, storm
sewer’. With these 2 changes, Rehnelt moved to present this new
agreement to the city, seconded by Berquist. Motion carried.
NEW BUSINESS
1. Monarch Paving/Neil Bakke –Project is on hold.
2. Considerations for Capital Improvements—Todd presented a map
identifying some of our worst roads and timing and methods of
improvement. Knutson moved to approve this plan, seconded by Naser
and carried. This map is available for viewing by appointment.
3. Naming Election Officials—Marilyn Antiel-Chief Inspector, Margaret
Langness, Donna Ray, Diane Moeller, Janet Tjelta, Kathy Rausch, Robert
Rettig, Mary Ann Campbell, Joyce Peterson. Naser moved and Volkert
seconded approval of election poll workers. Motion carried.
4. Set Caucus Date—Naser moved to set the caucus for January 6, 2010
at 6 p.m., seconded by Rehnelt. Motion carried.
5. Name Plan Comm. Member/ Approve Plan Comm. Secretary—No name
submitted for planning commission member. Naser moved to approve
Michelle Fenton as secretary, seconded by Berquist. Motion carried.
6. Consider UTA Membership—Naser moved not to join the UTA, second by
Knutson. Motion carried.
7. Consider Snow Plow Hire—Volkert is to check on this. Naser moved
to hire a plow driver, seconded by Berquist. Motion carried.
8. Consider Budget Approval—Naser moved to approve the 2009 budget,
payable in 2010, in the amount of $686,628.00 seconded by Berquist.
Motion carried.
Naser moved to approve the bills payable as presented, seconded by
Volkert and carried.
Volkert moved to adjourn, seconded by Naser and carried.
Respectfully submitted
Donna Preece, Clerk