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July 14, 2011 July 14 Town Board Minutes
JULY 14, 2011 TOWN OF RICHMOND MEETING MINUTES The meeting was called to order by Chairman Todd Rehnelt as noticed. Present were Chairman Rehnelt, Supervisors Knutson, Berquist, Volkert, and Naser, Treasurer Soderquist, Attorney Scott, Plan Commission Chair Derrick, and Clerk Preece. Other residents signed in were: Mike Jacobson, Jeff Dionisopoulos, David Crosby, Sue Young, Carl Young, Jim Nelson, John Kelly, Pat Kelly. The agenda was approved on a motion by Knutson/Berquist. The minutes of June 8, 2011 were approved on a motion by Volkert/Naser. With some discussion about various reports to be made available to the board, the treasurer’s report was approved on a motion by Knutson/Naser. There was no public input. REPORTS 1. Building Inspector/Permits—2 new homes, 2 finals, 3 inspections. 2. Animal Control—12 calls, 5 pickups, 4 horse calls. Going well with Amber. 3. Plan Commission—Recommendation to the board to approve the Randy Calleja CSM. 4. Ambulance—Construction started on new ambulance garage, a new collection agency is in place , 2 meetings in past month. 5. Fire—JimVanderWyst is working with state on reimbursement for accidents/fires on state highways. 6. Landfill—Meeting in September 7. Transportation—Crack filling is done, still a backlog on amzing. 8. WTA—Quarterly meeting on July 21 in Town of Baldwin. 9. GEN—Community Commons Project is moving forward. GEN meeting on July 25th will be held there. Some discussion on old part of middle school not being used for library site. 10. Recycling Center—Currently reported to be about $3000-$4,000 in the black. The scrap metal isn’t being picked up as often as it needs to be. 11. Emergency Services—Kristen Sailor report later in meeting. 12. Richmond Sanitary District—Discussed under new business. OLD AND NEW BUSINESS 1. Ward Plan/Resolution Approval—Rehnelt moved to approve the ward plan and accompanying resolution, seconded by Berquest. Roll call vote—5 yes, 0 no votes. 2. Sanitary Board Commission Appointments—Gary Knutson moved to appoint Robert. Secrest to a 6 year term, Dave Meister to a 4 year term, and Gordy Green to a 2 year term. Berquist seconded and motion carried. 3. Town Hall Maintenance Estimates—Some estimates are available, but any action will be delayed until September, when we better know our financial situation. 4. Mower for Town Ditches--Rehnelt moved to accept the bid of Marlin Kobs to do the town mowing of ditches at $60.00/hr. for the 2011 season. Motion seconded by Knutson and carried. 5. Emergency Services Report—Kristen Sailor from St. Croix County explained how Emergency Management System works and that our town must have a plan in place, with a designated contact person. 6. Dan Orf Property—Attorney Hank VanDyk, representing Dan Orf, gave the background on this property. Two options were presented: the first option would let Phyllis Orf continue living there as it presently is, until she can get in to Boardman Meadows. The second option would be to do all the things necessary to bring the building up to code, at which time it could be used as a residence. Dean Albert was also present to address some issues. Knutson moved to let Dan Orf’s mother live there until March 1 2012, after which time it will revert to only office space for owner. This motion contingent upon their being no liability to Town of Richmond. Motion failed. Knutson then made a motion to approve the same motion, contingent upon any safety violations being addressed within 30 days. Volkert seconded the motion and on a roll call vote there were 5 yes votes and 0 no votes. 7. WTA Meeting Approvals—Sheri Soderquist will have a treasurer meeting approval request on August agenda. 8. Approval of Poll Workers for 2012-2013. Rehnelt moved to approve the poll workers, seconded by Knutson. Chief Inspectors—Joyce Peterson & Marilyn Antiel, Poll workers are Mary Campbell, Shanta Mortimore Janet Tjelta, Diane Moeller, Margaret Langness, Kay Ommen, Kay Dieltz. Motion carried. 9. Short Term Borrowing—No action taken. 10. Treasurer’s Probationary —Town will begin to provide life insurance for treasurer. 11. Added Law Enforcement for Town—Berquist moved to approve a contract with the St. Croix County Sheriff’s Department to have one 4 hour shift/week on the new 140th St. for a 90 day period. Motion seconded by Rehnelt and carried. We will also borrow a speed flasher sign for that area. 12. Amber Wiesender Animal Control Contract—will be on August agenda. 13. Project Change Order and Haas Sons Pay Request—Scot Balsavich, of Cooper Engineering reported on the project. Paving is scheduled July 20 & 21; some areas need more work which will be done beginning Monday; explanations were given for the second change order and pay schedule. Completion date is set for Sept. 9, 2011 with last payment due in August. A lengthy discussion followed on speeding, patrolling, why it’s taken so long to complete and other concerns.. Knutson moved to approve the change order of $27,079.64, seconded by Rehnelt. Motion carried on a roll call vote of 5 yes votes and 0 no votes. Rehnelst moved to approve the pay request of $124,825.39, seconded by Berquist. Motion carried with 5 yes votes. 14. Final Pay Request on 140th St. Project No. to CTH GG—Knutson moved to pay the remaining $26,637.65 to the city, seconded by Volkert. Motion carried with 5 yes votes. 15. 140th Ave. Project West of CTH A—Cemstone is in agreement with what needs to be done and will schedule Monarch Paving to do the work soon. 16. Recycling Center Improvements—Will consider a weekday opening in the Spring. 17. Comprehensive Plan Review—Attorney Scott does not yet have a word file he can use to make changes in plan. 18. Road Maintenance—See reports. 19. Approval of CSM-Randy Calleja—Tabled on a motion by Berquist/Volkert until August. Possible Agenda Items for August: Rod & Gun Club Beer License, Animal Control Contract, Calleja CSM, Treasurer Conference Approval, Legal Contracts sent to Tim Scott each month. Bills payable were approved as presented on a motion by Berquist/Rehnelt. Announcements—Clerk informed board of states plan to divide our town into 2 separate districts, necessitating significant expense for elections. Members urged to contact appropriate authority to voice their disapproval. Jim Rusch wondered what solutions there are for people driving on a regular basis through ditch near or on his property located at 154th Ave. and 96th St. Meeting adjourned at 9:17 p.m. on motion by Berquist/Rehnelt. Respectfully submitted Donna Preece, Clerk